When Do You Need to Upgrade the Technology at Your Office?

When Do You Need to Upgrade the Technology at Your Office?

For the most part, businesses can function only as productively as their technology will allow for. Investing in technology can be a considerable expenditure for businesses of any size and operating budget, but this investment can offer strong returns that come in the form of productivity. Here are examples of reasons why a business may need to upgrade its technology.

Using a Hybrid Workplace

If your team in the office is in regular contact with team members who are working outside of the office, you may need to evaluate your current security initiatives and make upgrades as needed. You need supporting infrastructure and programs to sustain secure communications for remote workers.

In particular, keeping an eye towards security while you utilize a hybrid workplace dynamic could allow you to mitigate threats that stem from employees’ use of workstations out of a local network. Using a Secure Shell Protocol (SSH) is an example of a technological tool for communication. What is SSH and how does it protect communication? This tool functions as a safeguard to limit the accessibility of information to access attempts that do not originate from designated sources.

Switching to New Software

Planning to use a new workflow management or customer relationship management system may merit an evaluation and upgrade of your supporting infrastructure. The RAM demand from the installation of a new system that must simultaneously operate while your previous programs are still in use could present possible challenges. Employees are commonly anxious when companies roll out these types of changes. Some people rely on being task oriented in order to complete their work at a good pace. Making changes to an interface and the way that people enter or access information can hinder their productivity considerably.

Understandably, employers have to be conscientious about taking steps to ensure that a new rollout goes as smoothly as possible for everyone. Preparatory measures can include technology upgrades, offering training sessions for employees, and establishing directives about who to contact for help.

Performance Issues With Multiple Workstations

Computers that are aging out can become a serious source of frustration for individual team members. If you purchased most of your workstation computers at around the same time, it is foreseeable that they may start to go at roughly the same time. Numerous troubleshooting issues with slow performance can represent an unreasonable use of resources in addition to a needless drain on staff’s time.

Replacing more than one machine at once may be a preferable course of action to letting computers wane while gradually replacing them one by one. You may be able to get better pricing on a bulk purchase, and you can track depreciation easier when you buy multiple workstations within the same fiscal year. Also, the process of setting up workstations can be handled more efficiently when you are able to do several at once. Lastly, people will not be dejected about having to work with an old and poorly performing workstation while other employees have new ones.

Cyber Security Maintenance

Protecting data and avoiding financial harm from a breach are significant concerns for businesses across an entire range of sectors. Cyber security management issues can create unreasonable risk exposure, so it is important that companies take adequate measures to safeguard their networks and data.

Taking steps to prevent and detect breaches may be a matter of legal compliance. Some states have stringent consumer protection laws that regulate how companies store their customers’ personal information. Professional responsibility for certain professions such as legal services providers may be in violation of ethical duties if they fail to take satisfactory measures to protect clients’ information. Likewise, medical care providers could be out of compliance with HIPAA regulations if they fail to practice effective oversight of data security.


Ultimately, businesses need to do upgrades when they identify one or more benefits. Improvements will ostensibly pay for themselves in the form of liability protection, workflow efficiency, and employee engagement in their job tasks.