How to Use Invoicing Software?

How to Use Invoicing Software?


Self-employed have to independently manage business and bookkeeping, write bills, and monitor payments. All of these processes can be very time-consuming and complex if done manually. That is why the best solution for freelancers and independent contractors is to use small business invoice software. These services have many advantages that will simplify and streamline paperwork:

  • creating an invoice with online platforms, you can be sure not to miss any important information;
  • all your papers will be clearly structured and look professional;
  • you will be able to monitor the receipt of funds and send reminders to clients if the money has not been credited to your account on time;
  • online services save money and time;
  • you will be able to write out payment papers on the go and from any device.

Read below on how to get the most out of Invoice Maker by Saldo Apps.

Keeping Track of Business Finances

Even the simplest invoicing solutions offer the functionality necessary for bookkeeping and control of expenses and income. Our application generates simple and easy-to-analyze reports based on the files you create. You can check the complete list of documents or view only paid, unpaid, and overdue ones. Besides, the system also reviews the goods and services sold, as well as info regarding your customers, and shows which items were in particular demand and which of the orderers was the most active.

Invoice programs’ data helps users budget for the future, plan business expansion, change marketing campaigns, and pay taxes. Also, using the information obtained through the reports, you can plan further interaction with customers, offering them exactly those products that, in your opinion, will be the most appealing to them.

Be sure to save all the documents created in software for invoicing. Especially, unlike with physical securities, it is much easier to do with digital forms. Based on these files, you can evaluate the effectiveness of your activities over a certain period, understand your strengths and weaknesses, and change your business for the better. The best invoice software for a small business saves you the hassle of hiring a separate employee for bookkeeping and accounting, which means it saves you time and money.

How to Generate an Invoice?

Billing software dramatically speeds up the invoicing process since you don’t need to generate invoices from scratch. You can choose any of the templates presented in our collection and customize them to suit your needs. On our site, you will find samples of invoices in PDF, Word, and Excel formats.

Fill in the following information on the selected form:

  • creation and due date, document ID;
  • your contact details, company logo (if any), and business info of a client;
  • goods and services provided, cost per unit or hour, number of items, and taxes;
  • available payment options;
  • discounts and shipping costs if you provide such services;
  • manuals, tips, recommendations, and other useful information that helps a customer provide money faster.

Based on all the records, the system automatically calculates the total amount payable. Preview a document for typos or incorrect data, and send it to a recipient. The finished file can be emailed to a client or sent with a link via any convenient messenger. If necessary, you can also save it locally to a device or print it.

As you can see, the process of billing clients becomes faster when you have all the necessary tools at your fingertips.